Jorge Garzon, French Ministry of Interior / iProcureNet Project Coordinator

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Daniel Milo, Ministry of Interior of the Slovak republic

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Jozef Kubinec, Head of Works and ICT, Procurement Department, Ministry of Interior Slovak Republic

In 2022, the team of iProcureNet’s Work-Package 4 conducted an online survey among European public procurers. The survey aimed to learn more about existing Joint Cross Border Public Procurement (JCBPP) initiatives throughout Europe, collect examples, and identify the good practices and pitfalls to be avoided. The survey was run among all procurement sectors, under the assumption that that insights from other sectors can feed into iProcureNet‘s study.
The survey results were used to obtain general awareness of JCBPP, especially for legal, regulatory, geographical, financial, and other aspects, if necessary and feasible. The aim of the presentation will be to present the main aspects of the online survey together with the results and examples of good practices in JCBPP, examples of difficulties to be overcome, benefits of JCBPP and benefits of precommercial procurements.

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Mari Ann Simovart, Professor Faculty of Law, University of Tartu

Adding legal feasibility to JCBPP, in particular when collaborating in the internal security sector, has been a purpose of the iProcureNet project since the initiation. For that purpose, our legal research has covered a variety of subjects, with the focus on the following:

1. mapping the major legal risks and challenges on the timeline of JCBPP;
2. applicability of PCP instead of public procurement;
3. legal risks in conducting preliminary market consultations,
4. the choice of law issues in JCBPP;
5. national practices in choosing between applicable directives and suitable procurement
   procedures;
6. intellectual property right related to public procurement.

This presentation gives a short overview of the critical legal issues that in my opinion either need collaborating authorities’ particular attention when conducting a JCBPP project, or that in the interest of legal clarity would benefit from additional regulation by the EU legislator.

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Stephan Corvers, Founder, Owner & CEO, Corvers Procurement Services

Ana Isabel Peiro Baquedano, Legal Procurement Consultant, Corvers Procurement Services

Ana Lucia Jaramillo Villacis, Legal Researcher & Consultant, Corvers Procurement Services

The EAFIP-CORVERS Team will discuss Innovation Procurement rationale & practice, addressing the legal framework, economic rationale and state of play, including examples of projects of Pre-Commercial Procurement and Public Procurement of Innovative solutions.

Giannis Skiadaresis, SSRI Area Coordinator, DG Home, European Commission

The uptake of innovation stemming from EU-funded security research is not a single-step process, and there is no single method of ensuring the market uptake of successful research results. Innovation uptake needs to be contemplated as a long process that is conditioned by a number of enabling actions to be taken before research is even planned and long after it is completed.

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Herve Caniard, Governance Support Centre, Head of Unit Legal Affairs & Procurement Unit, Frontex

One form of collaborative procurement worth exploring is Joint Procurement between an EU institution/body and one or several Member States’ authorities. The underlying goal being to tackle jointly, among practitioners working in similar fields, the acquisition of simple equipment and -over time- more complex goods and assets, including products of innovative nature.
On one hand, advantages are convincing: lower unit prices; administrative costs savings; pooling procurement and technical (rare) skills between the different authorities; opportunity to learn; fostering the development of innovative products; reputational gains on the suppliers’ market; building strong partnerships between the participants, etc. On the other hand, challenges are not to be underestimated. They include inter alia the setting-up of clear objectives, the harmonisation of technical requirements, the applicable law and related procedures, the setting up of a joint governance structure, the co-ownership, intellectual property rights, alignment of budgets, the sharing the administrative burden, timing factors and coordination.
This prospective presentation will endeavour to map the pre-requisites to start a Joint Procurement effort.

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Ben Waites, Senior Specialist, Europol Innovation Lab

Europol’s legal framework was recently revised to give the agency an explicit mandate in the field of security research and innovation. This includes assisting the Member States and the Commission in identifying key research themes, advising on framework programmes and disseminating the results of its research and innovation activities. To maximize the benefits of this new mandate, Europol is developing its data capabilities in relation to innovation projects, strengthening its outreach to academia and the research community, and exploring new ways to support Member States’ innovation projects.

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Mari Ann Simovart, Professor Faculty of Law, University of Tartu

Aris Georgopoulos, Asst. Professor Public Law and European Law, School of Law – University of Nottingham (download presentation)

Katrin Ametmaa, Head of the Procurement and Purchasing Bureau, Estonian Centre for Defence (download presentation)

Hans-Martin Pastuszka, Deputy Head of Department Technological Analyses and Strategic Planning (TASP) Head of Business Unit “Defence Technology Foresight” (WZA), Fraunhofer Institute for Technological Trend Analysis (download presentation)

The expert roundtable on Joint Purchasing and R&D in the Defence Sector will bring together leading experts to discuss the landscape of strategic defence procurement and the role of joint purchasing and R&D in driving innovation in the sector. Our three experts will engage in an in depth discussion about trends analysis and the benefits and challenges of joint purchasing and R&D initiatives. The roundtable aims to provide suggestions and examples of good practices that can security sector learn from the defence. We will try to answer why there are more examples of joint purchasing in the defence sector than in security and others. This is a must attend event for anyone interested in procurement in the defence and security sector and will provide a unique opportunity to engage with leading experts and share ideas and insights on this critical issue.

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Nikolai Stoianov, Deputy Director, Bulgarian Defence Institute

Col. Dr. Nikolai Stoianov is the leader of iProcureNet Work Package 2 ‘Needs & Opportunities for Joint Security Procurement‘’. Dr. Stoianov will present the approach, analysis and results of collecting, analysing and prioritising the investment trends of the procurement partners. More precisely in the presentation Dr. Stoianov will focus on the second cycle’s findings and trends,
including:

• Data collection approaches
• Analysis of investment plans and identification of innovation needs
• Identified common segments for a possible joint procurement
• Presenting iProcureNet view and understanding about COTS and innovation products/services taking into account specifically of security sector
• Elicitation of data collection process.

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Thierry Hartmann, Assistant deputy director in the international cooperation department DCIS, French Ministry of Interior

Giannis Skiadaresis, SSRI Area Coordinator – DG HOME, European Commission

Ivan Kormanik, Partner, Majernik & Mihalikova

Stephan Corvers, Founder, Owner & CEO, Corvers Procurement Services

The expert roundtable ‘Financing of Innovation’ will discuss several important questions, such as: What funding for innovation in the security sector? In a sector where governments mainly drive the market, are the solutions that finance innovation in the market or defence sector applicable? How can we support scaling up when innovative solutions emerge? Is there a need for public incubators? How can fundraising be facilitated? Should public procurement be made more entrepreneurial? Where is the place of private Financing of innovation ecosystems? Would private investors (VC) be interested in financing start-ups or SMEs in Pre-commercial procurement? These are all questions that need to be answered if European programmes that produce innovation (Horizon Europe in particular) are to have a tangible impact on the capacities of LEAs and the European security industry. The roundtable aims to provide valuable expert insights into the pros and cons of relying on private or public funds for financing innovation and help inform future policy decisions.

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Beatriz Gomez Farinas, Legal Procurement Consultant, Corvers procurement services

This part of the workshop will showcase procurement cases on construction, infrastructure security & energy innovations in ICT related projects. The cases will address relevant innovations implementing ICT solutions, sustainable aspects and security measures to safeguard infrastructure. How to embed good practices in your procurement to obtain innovative and sustainable solutions? How to formulate functional requirements to implement ICT innovations in construction, infrastructure security & energy projects? These and other questions will be addressed by experts/invited speakers from across Europe, through examples.

Zoia Ansarimehr, Zoia Ansarimher, Communication and development of institutional relations, French Ministry of Interior

What is the iProcureNet Community? Who can it benefit and how? Zoia Ansarimehr will present the iProcureNet Community, its vision and objectives and the various community groups (Topical groups) available to professionals involved in the security procurement value chain, from solutions providers, to buyers, all the way to end-users on the field. Zoia Ansarimehr will also reveal the iProcureNet iPOP 2.0, our new online platform gathering the Community in one secure space, to discuss, share resources and build your network.
Join the iProcureNet Community via: https://iprocurenet.eu/joinus

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Alessia Melasecche Germini, CEO, META Group

Marcel Van Berlo, Program coordinator and EU Manager, TNO Defence, Safety and Security

Thierry Hartmann, Assistant deputy director in the international cooperation department, DCIS, French Ministry of Interior

Jorge Garzon, Deputy Head of Procurement Strategy and Performance Office, French Ministry of Interior

Ben Waites, Senior Specialist, Europol Innovation Lab & EU Clearing Board

The European Commission has funded many practitioner networks under the H2020 programme. This has resulted in a greater involvement of practitioners in research projects and a better understanding of the mechanisms facilitating the implementation European research projects results. IProcureNet is working on the public procurement of innovative solutions. What lessons can be drawn from these experiences? What synergies and synthesis should be created between the H2020 Networks of practitioners and the projects funded by Horizon Europe under the Strengthened Security Research and Innovation destination? Answering these questions
would be a form of contribution to the strengthening of the research and innovation ecosystem in the field of internal security research that the EU is gradually putting in place, particularly under the umbrella of the EU Innovation Hub

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