JCBPP in Practice > Example of a Joint Procurement Strategy (European Buyers Group-EBG)

Steps of a joint procurement strategy prepared in 2023:

  • Collecting examples of JCBPP and identifying benchmark cases
    • Online survey among European procurers to collect examples, identify good practices and pitfalls to be avoided
    • Workshop on “Technical description” of most promising innovation needs for JCBPP, to discuss identified innovation needs, but mainly to narrow down further the segments for future JCBPP and describe the technical innovation need in detail:
      • It was a platform to delve into the technical aspects of the most promising segments for JCBPP, defined either because of
        • Interest of the consortium partners
        • Urgency
        • Benefits it can bring to LEAs
      • Practitioners’ visions, concepts, consultations
      • Debates on the unification of technical requirements
      • Use cases were prepared from the onsite workshop and shared with consortium members through online survey in order they vote their preferences and prioritize the use cases
    • Steps of the market analysis:
      • Prior market analysis (search for poducts and suppliers that fall within the scope of each segment)
      • Identification of possible solutions suppliers: collecting information on potential suppliers with the capacity of responding to the identified needs in each segment.
      • Identifying if the needs and challenges specified in the use cases can be tackled by existing solutions.
      • Solution comparison: The identified products and solutions are compared if possible. The online survey should contain specific questions to obtain detailed information about products and possible solutions.
    • Development of the joint procurement strategy, based on the results of the previous steps



Steps for a EBG to proceed in a JCBPP

  • Step 1: EBG identify the relevant market analysis of the given segment. This will be the backbone of the activities when preparing the tender’s technical description
  • Step 2: EBG should read the suggested joint procurement strategy because it includes all information needed by the procurers before writing the tender, such as the overall procurement steps and tools that were considered in the previous phases
  • Step 3: Decision on starting the process of JCBPP
  • Step 4: Informing the leader:
    • If the EBG will proceed with JCBPP
    • About the results of JCBPP, if relevant
  • Step 5: Collecting and monitoring the JCBPP procedures (outside iProcureNet)


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