iProcureNet asked the respondents of the 2022 online survey to share from their experience which best practices are the most enabling factors for a successful JCBPP. The respondents were asked to rate each suggestions: 5 being very important to  1 being not very important to the success of the JCBPP project.

Best practices as enabling factors for JCBPP

The most critical suggestions mentioned directly in the answers to the survey include:

• Preparation is key: it is necessary to ensure that all the buyers have the exact needs and share a common objective
• As part of the preparation phase, the legal issues of the other member state with whom we procure should be identified and discussed within the consortium
• The market should be informed of the envisaged project which can be done conducting a preliminary market consultation before launching the tender
• A thorough full procurement strategy should be developed based on the preparation phase
• The approvals of budgets before the contract announcing and financial approval of the tender result must be coordinated

Lessons learned from the 2023 survey – in the survey, respondents were asked to share from their experience which best practices are the most enabling factors for a successful JCBPP. They were asked to rate each suggestion, from 5 to 1, from most important to less relevant. Here are the results:

• The key element for success: the communication with stakeholders and ensuring that the business case is well defined from the start (clear requirements including the needs of all participating institutions)
• Strong legal competences from the lead procurer
• Good communication
• Good coordination: from the preparation phase, between the EU Member States involved.